![]() | |
Home | Current Issue | Submission | Contact Us | |
Write Separate Policy And Procedure Manuals Or Write One Document That Covers Policies And ProcedureA Policy and Procedure Writing Dilemma: Do you create Separate Policy and Procedure Manuals or do you create a single Document that contains both the Policy and Procedural Statements?Most of my peers will say that they write separate policy and procedure manuals. In other words, there is one manual that contains only policy documents and there is one manual that contains only procedure documents. I have found few situations where this makes sense. Let me explain my concerns with this practice. In my policy and procedure books, I suggest and make a case for embedding policy statements within procedures and thereby eliminate the need for a second policy manual. My method is far more practical for reference and writing purposes as we will see later in this article. Referencing Subjects in Two Places becomes unreasonable with SEPARATE Policy and Procedure Manuals The problem with existence two manuals (policy manual and a procedure manual) is that the policy and procedure of the same or similar topic often contains duplicating information. When a reader references one manual and it points to another manual, it is rare that this person to make the effort to reference the second manual. This is just a fact of life, a fact that I have learned over 30 plus years of experience in the field. Even when physical manuals sit side by side, I have found it rare for the reader to look at one for the policy guidance and one for the procedural guidance. Let us look at a real example: If I want to read a procedure about recruiting and it references a policy statement in a separate policy manual, it is very unlikely that I will take the extra time to find the policy statement in the second manual. I am more likely to click on a hyperlink in an online manual but even this practice takes my focus away from the current document. And the reader would be fortunate if the reader had taken the time to place hyperlinks within the policy or procedure document that neatly permits the reader to switch back and forth between documents. This problem of referring to policies and procedures located in two manuals is exacerbated when the manuals physically sit apart from one another. For example, I worked in one company where the policy manual resided on the bookshelf of my manager and the procedure manual resided on a bookshelf closer to the users. Yikes. This practice just exacerbates the readers experience even more because the referenced manual is not even nearby for them to access the referenced documents if they wanted to. Cumbersome for Writer to Maintain Policies and Procedures on the same or similar Topic This second problem of maintain a separate policy or procedure manual revolves around the process of keeping policies and procedures up to date. If I write a policy on recruitment practices for a company, there is very likely to be duplication from policy to procedure and from procedure to policy. In my experience, redundancies exist from policies to procedures and it is often difficult to write distinct content about policies and procedures on the same or similar topics. THERE IS ONE SITUATION Where it Makes Sense to have two Manuals I only know of one situation where the existence of two manuals makes sense. When a company is striving to become certified in ISO Quality Standards, there is often the requirement (of the standards) to keep policies and procedures separated into two manuals. Therefore, if a company-endorsed program such as ISO Quality Standards, Six Sigma, or Capability Maturity Model (CMM) is in force, then the policies and procedures writer will need to adhere to the requirements of this program even when the practices might not seem practical as in the case of separate policy and procedure manuals. Now On to What Makes the Most Sense: The Embedded Policy Statement Since 1984, I have been advocating the use of a writing format that embeds the policy statement with a procedure document. In my seven-section writing format, the third section is the Policy Section and this is where the policy statements are written, no matter how long. The policies and procedures writer can produce one or two type documents: First, a procedure document with embedded policy statements. In the case, the title of the policy and procedure on recruitment might read: RECRUITMENT PROCEDURE. The second document type is a title that does not use the word, Procedure. The title of the document might be RECRUITMENT GUIDELINES. This practice has been adopted by thousands of companies worldwide in more than 90 countries because it eliminates the need for two separate manuals. In both cases, the third section of the writing format would be labeled, Policy. An example of this writing format follows: Purpose Scope Policy Definitions Responsibilities Procedures Revision History BENEFITS of Using an Embedded Policy Statement in a Procedure | 5 Good Books To Read
A Canvas Print From
A New Perspective For Your Journal
Art Work In Communities
Arts Impact On Society
Backyard Landscaping Ideas Pictures
Benefits Of A Good Training
Buying British Dresses For Weddings
Childrens Literature
Convert Your Inner Critic To Coach
Critical Analysis Of Urdu Novels Of Umera
English Literature Essays And Business Essays
Enrich Your Knowledge With Penguin Books
Experience Where To Buy Kindle
Facebook Tagging Pictures To Let You Have
Features Of Gothic Romance Novels
Finding Free Urdu Novels
Get Over Yourself With
Graphic Novels The Fantastic Addition To Comic
Holiday Journal Therapy
How To Encourage Masses To Read
How To Sell Abstract Art For A Living
How To Understand Contemporary Art
Illustrated Books Bringing Life To The Page
Indian Art Now An Investor’s First
Indian Literature R K Narayan
Indicating Plagiarism In The Urdu
Is Digital Art Real Art
Journal Writing Your Wrong Ways
Keep A Gratitude Journal And Get Happy
Literature as the Way to Get Familiarized
Locate Factors Of Stock Pictures
Martial Art Let Your Kid Be Strong
Musical Journal Therapy
Must read Classics For Kids
Nikon Coolpix For You Cool
Online Urdu Novels By Farhat
Printing Pictures On To Canvas
Reviw Journal Endorses Angle
Selecting Pictures For An Online Memorial
Simple Steps To Good
Social And Marketing Aspects Of Art Online
Strange Places Valuable Used
Taboo Literature
The Finer Points Of A Literature
The Inspector Morse Novels
The Many Advantages In Using
The Rise Of Funny
Thrilling Romance Novels Review
Understanding The Paradigm Of Context In Works
Urdu Stories And Novels By Umera
Urdu Innovative Literature Builds Progressive Nation
Uses For Senior Pictures
Using Literature With English Language
Ways Of Fighting The Plagiarism
What Is Lacking In The Contemporary
What Makes Contemporary Art Interesting
When Did Photography Become
Why You Should Be Reading
14 Spiritual Laws to Know A to Z of Indian Politics Business Policies Comparison of the Traditional English Corporate Governance Investing in the Emerging Daily Politics Blog How to Find Decalogue Covenant Does God Want People E Governance Effective Policy Writing Five Tips For the Best Friendship and Politics Can General Information Regarding Lemon Government Bids Top 10 Tips Government Contract Proposal Writing Tips Household Insurance Policy What Is Covered How Does a Bee Become the Queen IT Policies Help IT Staff International Law Issues Which Are Plaguing the Indian Lets Say Goodbye To Vanity Life Insurance Policies Term Life Insurance Troubleshooting Local Self Government In New Jersey Long Term Care Insurance Moving to Queens New York O P Bhatnagar A Poet Political Discourse and Participatory Democracy Politics The Ugliest Fascination on Earth Problems In Managing Government Purim Why Did the Womanizer Queen Bee Rearing Queen Hatshepsut Egypts Queen Who Would Queen Honeybees Queens of Amsterdam The Government GIP The Laws of Life The Lemon Law in Florida Stating The Meaning Of Queen The Role of Government The Significance of the Queen Bee Types Of Life Insurance Policies US Government Sales Marketing Universal Law Using SAMPLES to Help you Write What Is The Best What is Political Science Where Now For European Political Why Fear Laws When You Can Make Why Workplace Politics Charts Write Separate Policy And Procedure Manuals 1 Carat Diamond Earrings 10 Things You Need 8 Things To Consider While A Unique Moment A Unique Affordable Fashion Jewelry All Ladies Love Fashion Jewelry Are Clip On Earrings Adjustable Are Clip on Earrings Cheaper Aristocrat Crystal Jewelry Being Cautious When Dealing With Wholesale Bracelets One Of The Oldest Forms Brilliant Ideas When Buying Buying Man Made Diamonds Can I Convert Normal Earrings To Clip Cartier Bracelets Timeless Classic Charm Bracelets Make Great Gifts Checklist For Making Handmade Jewelry Classic Pearl Jewelry Clip On Earrings Or Magnetic Credcam Head Mounted Mini Video Diamond Simulant Jewelry A Comparison Differences Between Male And Female Drop Earrings Come In Many Giordano Watches Guide On How To Choose Handcrafted Jewellery Earrings In Unique How Do Men Wear Silver How To Find The Best How To Fix Tight Clip How To Reduce The Tightness In Search Of High In The Market For Discount Jewelry Infant Bracelets San Pedro California Low Self Esteem 3 Brilliant Personalized Leather Bracelets Making Wonderful Gift Piaget Luxury Watches Sell Watches Ny Get Help Six-movado-watches Smtp Server A Brilliant Innovation For Web Users Smtp Service ¥ A Brilliant Innovation Tennis Bracelets Are An Excellent Addition The Brilliant Features Of Clarion The Exqusite Beauty Of Gemstone The Finest In Watches The Great Investment Of Purchasing The Latest Trends In Charm Bracelets The Question That Transforms Brilliant Ideas Understanding Fine Jewelry What Are The Advantages Of Magnetic World Of Watches The Best Watches |
All rights reserved
Copyright © 2013 Curt's Pitch For ALS
Contacts: info@wef-palestine.org |